The Hong Kong Society of Critical Care Medicine
18 Jan 2008
Dear council members
Notice is hereby given that the second executive council meeting of the Hong Kong Society of Critical Care Medicine (HKSCCM) will be held at conference room of D6 of Queen Elizabeth Hospital at 5:30 pm on 22 Jan 2008 for the following purposes:
1. To confirm the minutes of the first executive council meeting, which was held on 12 December 2007;
2. To consider company registration of HKSCCM and the calling for extraordinary general meeting;
3. To consider procedures of offering sponsorship to society members to attend/ participate in scientific conferences;
4. To report issues on the following:
n Construction of HKSCCM website
n Official affiliation to international journals;
5. To transact any other business.
The Hong Kong Society of Critical Care Medicine
Second meeting of executive council 2008-2010
Time and Date: 17:50-1840 on 22nd Jan 2008
Venue: Conference room of D6 (ICU), Queen Elizabeth Hospital
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Chairman:
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Dr Yan Wing Wa
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Consultant, ICU of PYNEH
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Present:
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Dr Chan Kin Wai
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AC, ICU of PWH/ YCH
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Dr Chan King Chung, Kenny
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AC, ICU of PYNEH
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Dr Chan Pik Kei, Osburga
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AC, ICU of QEH
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Dr Chan Wai Ming
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Consultant, ICU of QMH
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Secretary
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Dr Chan Yan Fat, Alfred
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AC, ICU of CMC
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Dr Ching Chi Keung
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SMO, ICU of TKOH
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Dr Law Kin Ip
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Consultant, ICU of UCH
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Dr Tai Kian Bun
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AC, ICU of AHNH
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Dr Tang Kam Shing
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AC, ICU of TMH
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Dr Tsang Chi Chung, Chris
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AC, ICU of NDH
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Ms Leung Fung Yee
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Nurse representative, HKACCN
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Absent with apology:
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Dr Lam Koon Ngai, Philip
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AC, ICU of PWH
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Dr So Sheung On
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SMO, ICU of KWH
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Topics
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Action by
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I. Confirmation of last minutes
n Minutes was adopted with no amendment
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All members
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II. Company registration of society
A. Process ongoing
n Dr Chan Wai Ming advised to submit the application via Mr. Edmond To for all necessary preparation.
n The expenses amounted $13,000 and the exact service cover will include: 2 company chops; 1 common seal; certification of incorporation document for purpose of bank account opening; application as non-profit making entity; application to waive business registration fee; annual company secretarial service; registered office address.
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B. Necessary preparation
n Number and type of members including the definition
n Construction of member list which should include information including both Chinese and English Full name; HKID number; occupation and residential address
n Statement to state purposes of society
n List of future activities
n Dr Chan Wai Ming will search for appropriate candidate as legal advisor and auditor
C. Membership modification
n Necessary to call for membership renewal
n Dr Law Kin Ip suggested the term of membership to be two year, and the fee should be held the same as HKD 200. The council accepted the advice
D. Miscellaneous
n Certificate of registration: to be kept by chairman and then passed to next chairman
n Mailing address of society: to explore the charge for mail re-directing service. Either utilize secretary working address or Edmond To company address.
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III. Sponsorship to society members for attending local/ overseas scientific conference
A. Chairman informed council members to review the sponsorship terms and conditions/ procedures submitted by Dr Tang Kam Shing, and to hand in suggestion to him.
B. To adapt the term of membership to two year
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IV. Society website
A. Dr Chan King Chung reported to council about the progress of society website. The address http://www.hksccm.org had been cross-checked to be eligible
B. “Readyspace” provides server facilities service of two-year term at cost of HKD 268 per month. Installment charge is HKD 200; firewall setup HKD 100.
C. All council members agree the above plan and expenses
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Webmasters
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V. Scientific conference/ meetings
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A. Joint scientific symposium of HKSCCM and HKACCN
n HKACCN had agreed the proposal for organizing joint symposium
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B. Bimonthly inter-hospital meeting
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n Various members of CCM subspecialty board of Hong Kong College of Physicians had showed consent to re-allocate the role of organizing inter-hospital meeting to society
n Formal agreement will be confirmed in next CCM subspecialty board meeting
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C. HKSCCM coming scientific meetings
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1. Professor Hugo Sax
n Theme: infection control
n 4/3: commissioned training at QEH
n 5/3: scientific symposium at Miramer Hotel
n Sponsorship: Wyeth
2. Professor Tapson
n Theme: DVT and pulmonary embolism prophylaxis
n 31/3-1/4
n Sponsorship: Sanofi
3. Professor Ronco
n Theme: renal replacement therapy in ICU
n Date ~ May 2008
n Sponsorship: Gambro
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VI. Official journal of the society
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n Society had expressed the council decision to liase with Asian Pacific Association of Critical Care Medicine (Journal: Critical Care, Shock) via Dr Calvin Joynt (Prince of Wales Hospital)
n Chairman will invite Dr So Hing Yu to brief about the society and its journal in next meeting.
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VII. AOB
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n Council members would like to receive notification via both intranet and internet
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Date of next meeting: 04/03/08
Time: Immediately after extraordinary meeting
Venue: DG lecture theatre of QEH
____________________ ___________________
Dr Chan Yan Fat Alfred Dr Yan Wing Wa
Secretary Chairman